TOOLS & TIPS Working with STS as a Record Pool
Your first step. Your Record Pool must have an active user name/password to the STS (Spins Tracking System). Contact Backstage Entertainment now to obtain FREE reporting status for your Record Pool today!
Once you have an active user name, you will be able access any/all STS Advanced Chart data in your format (if you are interested in additional formats contact Backstage Entertainment). Your Record Pool will be able to report online using a user name/password established on your account. Personalizing your password is available under “Station Info”. Your Record Pool will have one user name and password for your playlist and all charts.
Once you have been approved as a reporting Record Pool you will be able to log into STS (spinstrackingsystem.com) 24hrs/7 days a week to report your playlist.
COMPILING YOUR CHARTS
A chart contributing to the Top 100 Mainstream chart should reflect at least your record pool’s top 50 most frequently played current releases from the past week. The number one release on your chart should have received the most spins at your record pool for the week, followed in descending order by the other 49 releases.
Your Top 50 report should reflect overall record pool airplay, including all mainstream genres and formats. Reports must include at least 50 distinct releases.
A chart contributing to the Top 100 Urban chart should reflect at least your record pool’s top 50 most frequently played current releases from the past week. The number one release on your chart should have received the most spins at your record pool for the week, followed in descending order by the other 49 releases.
Your Top 50 Urban report should reflect overall record pool airplay, including all mainstream genres and formats. Reports must include at least 50 distinct releases.
You may update your playlist 24 hrs/7 days a week.
REMEMBER, you must update your playlist on STS by 12 noon (PST) every Tuesday. Due to production and publishing constraints, all reports received after 12 noon will be used for chart data compilation for the following week.
Once you enter your first initial playlist it will be retained from week to week for you automatically. This will save you a lot of time each week for having fun.
First select Specialty Chart to add an artist to.
1. Enter artist name in the “Adds” field box (see 1).
Enter the first few letters to get a list of artists to select from:
2. Notice artists corresponding to these letters become available for your selection.
Select artist to “add” (see 2):
3. Enter playlist position in the “Rank” box. Select “Add to Playlist” button (see 3):
- When updating spins on your playlist, select “Update Playlist” to save progress.
4. You may change album ranks as needed by simply adjusting their rank number (see 4) and selecting “Update Playlist”:
- Each time you select “Update Playlist” (see 5) or “Add To Place” ALL progress you have made is automatically save to the STS system.
At any point in the entry of your playlist you discover that you have skipped an entry and want to go back, simply click on the rank number you want to move and type the correct rank number. Then by selecting “Update Playlist” these ranks will automatically sort.
If no matches were found in the “Add” field while searching, create your own artist selection by using the “Missing Song” box (see 6):
The formula to make a selection is:
Artist#Song Title#Label#Spins (see 7)
If you do not know the label name use a “?“
These songs will be sent to STS for proofing before placing on your playlist. Upon proofing they will be added to your playlist for you.
Place a check mark in the “Drop” box (see 8) corresponding to the song you are needing to “drop”.
DO NOT set spins to zero to drop songs. This will be done automatically for you when placing a check mark.
We have added a “Remove” feature (see 9) to your playlist.
The “Remove” feature is ONLY used if you have mistakenly added the incorrect song to your playlist. Otherwise, place a check mark on the corresponding “Drop” box to remove a song from playlist.
There is no need for you to use outdated procedures to share you playlist information with record label executives, radio reps, record promoters, retail stores, etc. any longer. STS has all the features you need to share your information in a universal formatted form which can be viewed by everyone you desire to share with.
Unlike using WORD, EXCEL or other similar programs which display incorrectly and different from person to person using them, STS uses its own customized programming so that your playlist can be view by anyone without any display issue. Your shared information will look just the way you see it… to everyone!
E-mail(optional): STS has the ability to retain a contact database for you so you can easily share/send your playlist each week. Simply enter your email address in the “From” box and place your contacts into the “To” box (ONE email address per line). You may add and delete contacts as you desire. STS will retain this information within your account for you for quick, easy access from week to week. This optional feature is secure and STS never shares your information.
Print/Fax: You can easily print yourself a copy of your playlist so you may retain a copy. Select “Print/Fax” option on the main menu. This option will also allow you to fax your playlist to anyone you wish to share your information with. *A printer or fax modem must be installed and configured to use this feature.
Station Info: You may update you radio station information (ex. mailing address, contact info, frequency, watts, station nickname, etc.). IMPORTANT: Keep your information updated to insure proper servicing of music from record labels, record promoters, management companies, public relation firms and artists.
STS provides charts for commercial, non-commercial radio stations, syndicated radio shows, internet radio programmers and records pools. Chart formats include: Top40/CHR, AC/Hot AC, Country, College, AAA, Americana, Loud Rock, RPM, World, AAA, Jazz and Hip Hop/Rap. An assortment of STS charts include the pop Hot100, Chartbound, Up & Coming charts, Regional chart data, Most Added, Prime Movers, Spincrease, Top Indie Charts, Top Recurrent charts and Top100 College.
To keep our database manageable, STS, in most cases, does NOT use “The” at the beginning of band names. For example, you would enter “Wallflowers” and not “The Wallflowers.” The exceptions are short band names like “The X” or “The Who”. In either case, try searching first without the leading “The”. Please also take note that STS does NOT use “.” (period) in its artist names.
Be aware of possible alternate spellings of bands and artists as well (e.g. BK Davis vs. B.K. Davis). Try a different combination before entering new artists and their albums on to your playlist.
Various Artists, Soundtracks are entered using “Various Artists” as the artist field.
We are here to help you and your record pool get the most visibility and gain the most success in your market and within the music industry.
Problems/Questions? Contact us here or by calling 310-325-9997. Please include your record pool name, contact name, and describe your problem as clearly as possible when contacting us so we may provide you the best service.